Facility Maintenance Checklist for Multifamily Properties

Houston's subtropical climate means HVAC systems run 9-10 months per year. Replace filters monthly during peak season (May-October), inspect condensate drain lines quarterly, and schedule full system tune-ups in March and September. Neglected HVAC is the number-one cause of emergency maintenance calls in Houston apartments.

Inspect common-area water heaters monthly for leaks and sediment buildup. Test backflow preventers annually as required by Harris County. Check toilet flappers, faucet aerators, and supply lines during every unit turn. Houston's hard water accelerates fixture wear — budget for water heater replacement every 8-10 years.

Test GFCI outlets quarterly in kitchens, bathrooms, and exterior locations. Inspect panel boxes annually for signs of overheating or corrosion. Verify emergency lighting and exit signs monthly. Replace breakers proactively after 25 years — older panels (Federal Pacific, Zinsco) should be replaced immediately for safety.

Walk the property weekly for trip hazards, drainage issues, and parking lot damage. Houston's clay soil causes foundation movement — monitor for new cracks in walls, sticking doors, and uneven floors every quarter. Pressure-wash sidewalks and building exteriors twice per year to prevent mold and algae growth.

Test fire alarms and sprinkler systems monthly. Schedule annual fire alarm inspections with a licensed contractor as required by the Houston Fire Marshal. Elevator inspections are mandated annually by the Texas Department of Licensing and Regulation. Document every test — inspection records are the first thing insurers and inspectors request.