Multifamily Renovation RFP Template: What to Include

The scope must be specific enough that every bidder prices the same work. Include unit counts, unit types (1BR, 2BR, 3BR), square footages, specific materials and finishes (brand, model, color), demolition requirements, and a unit-by-unit condition assessment. Attach floor plans and photos. Vague scopes like 'renovate kitchens to modern standards' guarantee wildly different bids and post-award disputes.

Require a minimum of 5 years of multifamily renovation experience, 3 comparable project references completed in the last 24 months, current Texas General Contractor license, and a dedicated project manager assignment. In Houston, also require experience with Harris County permitting and familiarity with TREC regulations, and a verifiable office within 50 miles of the project.

Mandatory minimums: $2 million general liability, $1 million per occurrence, workers' compensation (required by Texas law for contractors with employees), and $1 million auto liability. Require your property as an additional insured on the GL policy. Request loss run reports for the last 3 years — a contractor with excessive claims is a liability risk regardless of price.

Request pricing in a standardized format: per-unit cost by unit type, line-item breakdowns for materials and labor, overhead and profit percentages disclosed separately, and unit pricing for common add-ons (appliance upgrade, tub-to-shower conversion, washer/dryer connection). Include a contingency allowance (5-10%) as a separate line item. This structure makes bid comparison straightforward and change orders transparent.

Weight your evaluation: price (30-40%), experience and references (25-30%), team qualifications (15-20%), schedule (10-15%), and safety record (5-10%). The lowest bid is rarely the best value — evaluate total cost of ownership including warranty terms, change order history, and schedule reliability. Tell Projects welcomes detailed RFPs and provides transparent, line-item proposals within 10 business days.